| Proposed
1st Annual AVAC
Conference on Amateur Astronomy |
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Questions and Concerns
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Attendance |
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Should
the first year be limited to 35 or 50? |
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Early
Registration (perhaps online) should be pushed |
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Location |
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Determine
Requirements |
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Room
Space |
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Seating
Capacity |
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Electricity |
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Audio-Visual
Requirements |
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Overhead projector |
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Paper Handouts |
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Pencils |
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Drinking
Water Availability |
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Bathrooms |
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Trash |
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Convenience
/ Handicap Accessibility |
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Dark
Sky |
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Camping
Allowed? |
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Insurance |
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Candidate
Locations |
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Poppy
Reserve |
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Planetarium |
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Saddleback
Butte |
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Red
Rock Canyon |
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Cost |
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Can
AVAC charge admission or just for class materials |
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Can
speakers donate their time? |
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Can we
get sponsors for this event? |
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Need
accurate listing of predicted incidental expenses |
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A
financial goal must be set early |
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Attendance |
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Estimate
support from the Local Group, China Lake, etc. |
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Invite
AVCC Astronomy Students |
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Grades
6-12 participation |
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Encouragement
from SAGE? |
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Need
two or three independent estimates of attendance with reasoning |
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Barbecue |
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Need
separate person for this event to plan and execute |
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Details |
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Hamburgers
/ Chicken |
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Tomatoes, Lettuce, Onions |
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Ketchup, Mustard (Mayo spoils fast) |
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Gas Grill?
Briquettes? |
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Grill Utensils |
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Salad /
Dressings |
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Corn on
the Cob |
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Butter / Margarine |
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Dessert
- Brownie? Cookies? (Simple) |
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Soft
Drinks / Coffee / Tea |
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Ice |
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Paper
Products / Plasticware |
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Trash
Bags |
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Safety
/ Liability |
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First
Aid Kit |
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Astronomical
League Insurance Compliance |
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Release
Form |
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Cell
Phones |
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Organized
Parking & Departing the Event |
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Good
volunteer to attendee ratio |
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Miscellaneous |
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Need
photographer for the event |
